You want to hold an event, you want to showcase your new products, promote your services or you want to thank your existing clients for the support they have given you. The problem is you don’t have a venue, you don’t have time to invite your clients/delegates, and you don’t have a dedicated resource to do it for you. Quite simply, you don’t know where to start.
Whether you need help to plan and organise a business meeting or seminar, or outsource a major event, Beed can help you. Our team of event management virtual assistants can provide you with the resources you need to help manage your event and support you through the process.
Don’t be daunted, we offer a comprehensive range of outsourced event management services – from planning to budget, to PR and marketing and even staffing on the day! The list below highlights examples of how the team at Beed have helped provide outsourced event support.
If you are interested in finding out more, or talking through your requirements to see if we can help you, call us on 07983 546980, email us via firstname.lastname@example.org or complete the enquiry form on the ‘Contact Us’ page from the menu above. We look forward to hearing from you!
Venue finding service
- Researching the venue options – room sizes, layouts available, costs, access and availability
- Negotiating rates with venues to ensure your event is on budget
- Presenting options to you, and, when you’ve chose your preference, securing the booking
Organisation of event requirements
- Ensuring catering is either provided within the venue rate or is arranged with an outsourced supplier
- Booking any audio visual, lighting, technicians, staging and seating you may need or ensuring this is all provided by the venue.
- Providing staffing as required for the duration of the event, from meet and greet to translation services – whatever you need to ensure it runs smoothly
- Liaising with any printers to ensure that all media is delivered complete and on time for distribution to attendees
Event Sales, Marketing and Promotion
- To ensure a great turn out we can conduct email marketing to a target database, encouraging them to attend
- We can deliver telesales services to engage sponsors, or paying attendees, and increase the revenue from the event
- We can support the PR for your event, liaising with relevant press and bloggers, ensuring that your news is released via newswires and following up with journalist to ensure coverage
- Researching options and costs for speakers, liaising with professional speakers agencies to find out who the leading experts are to headline at your event
- Managing attendee bookings – ensuring your guest list is comprehensive and that on the day arriving guests are on the list. Where required, ensuring badges / other materials are provided to attendees.
- Managing communications to the venue, sponsors, speakers and attendees – to ensure everyone knows what’s expected of them, timings and what facilities are available to them.
You can fully outsource all of the planning, organisation, promotion and support for your event to Beed and our experienced event management virtual assistant team WILL deliver. Let us enable you to concentrate on making the most of the day in hand.
Call now to discuss your event outsourcing requirements on 07983 546980.